Workplace harassment can create a hostile and intimidating work environment, making it difficult for employees to perform their jobs. Harassment may come in many forms, including verbal abuse, offensive jokes, unwelcome physical contact, and retaliation for reporting misconduct.
If you are experiencing harassment at work, proper documentation is essential to proving your case and holding the responsible parties accountable. Contact PLBH at (800) 435-7542 for a free legal consultation.
Understanding Workplace Harassment
Harassment occurs when an employee is subjected to unwelcome behavior based on characteristics such as race, gender, age, disability, sexual orientation, or other protected statuses.
Common Types of Workplace Harassment
- Verbal harassment – Offensive jokes, slurs, insults, or repeated inappropriate comments
- Physical harassment – Unwanted touching, blocking movement, or physical intimidation
- Sexual harassment – Unwelcome advances, inappropriate remarks, or requests for sexual favors
- Retaliation – Punitive actions taken against an employee for reporting harassment
- Cyber harassment – Threatening or offensive messages sent via email, text, or social media
If you experience any of these behaviors, documenting each incident will help establish a pattern of harassment and support your claim.
Why Documentation is Critical
Proper documentation can strengthen your case by providing a clear record of harassment, especially if your employer denies wrongdoing or fails to take action. Keeping detailed records can:
- Prove that the harassment was ongoing and not an isolated incident
- Support formal complaints to human resources or legal authorities
- Help establish a timeline of events
- Protect against retaliation by showing a history of misconduct
Without written records, it may be difficult to prove your claim and receive the justice you deserve.
How to Document Workplace Harassment
To effectively document harassment, follow these steps to ensure you have strong evidence.
Keep a Detailed Harassment Log
Write down each incident as soon as possible, including:
- Date, time, and location of the event
- Names of those involved, including the harasser and any witnesses
- Exact words or actions used during the incident
- Your response and any action taken afterward
- How the incident affected your work environment
A harassment log helps establish a pattern of behavior and shows that the incidents were not minor or one-time occurrences.
Save Any Written or Digital Evidence
If the harassment involves written or electronic communication, keep copies of:
- Emails, text messages, or instant messages containing offensive content
- Social media posts or comments directed at you
- Handwritten notes or letters with inappropriate language
Screenshots and saved copies of digital communication can be powerful evidence in your claim.
Gather Witness Statements
If coworkers or other employees witnessed the harassment, their testimony can strengthen your case. Ask witnesses if they are willing to provide:
- Written statements describing what they saw or heard
- Their contact information in case further verification is needed
- A willingness to testify if legal action is required
Witness accounts provide third-party confirmation that the harassment occurred and reinforce your credibility.
Report the Harassment to Your Employer
Most companies have formal procedures for reporting workplace harassment. Follow these steps when making an official complaint:
- Submit a written report to your supervisor, human resources, or another designated representative
- Include copies of your harassment log and any supporting evidence
- Keep a record of all correspondence related to your complaint, including emails and meeting summaries
If your employer fails to take appropriate action, these records will be crucial in pursuing legal remedies.
What to Do if Your Employer Ignores Your Complaint
Employers have a legal obligation to investigate harassment complaints and take corrective action. If your employer dismisses your concerns or retaliates against you, consider taking the following steps:
- Contact an employment attorney for guidance on your legal options.
- File a complaint with the Equal Employment Opportunity Commission (EEOC) or your state’s labor department.
- Gather additional evidence to support your case if legal action becomes necessary.
Seek Legal Assistance for Workplace Harassment
Workplace harassment should never be ignored, and employees have the right to a safe and respectful work environment. If you have been subjected to harassment and your employer has failed to take action, an experienced employment attorney can help you fight for justice.
Contact PLBH at (800) 435-7542 today to discuss your case and protect your rights in the workplace.